Your data and this site

What the site counts

We count visits with Plausible, open-source analytics software that runs on our own server. It sets no cookie and keeps nothing that names you or follows you from day to day. Records of visits to the pages: which page and when, from which country, in which browser, operating system and kind of device, from which site the link came, how long the page was in front of you and how far it was scrolled.

Three other analytics services, Google Analytics, PostHog and Microsoft Clarity, receive a record of your visit only after you turn on their purpose, and only on the public pages while you are signed out: nothing of the app, your notes or your sessions reaches them. Neither Plausible nor any of the three ever receives what is said in a meeting, what you write in notes or documents, or anything you connect, such as your mail, calendar or files. Google Analytics and PostHog measure how people use the public pages and set cookies, and run only after you turn on measurement; they act for SaysHere as processors. Microsoft Clarity sets cookies and shows us how a page is used, with every piece of text on it masked, and runs only after you turn on recordings; it handles what it receives as an independent controller under Microsoft's own terms. Until you turn a purpose on, none of its services loads, sets a cookie or receives anything, and until you answer, Plausible alone counts.

To change what is counted, turn the switches under Analytics choices on the privacy page, which the Analytics choices link at the foot of every public page opens, and press Save choices: Count visits without cookies is on until you turn it off, and Measure use of the public pages with cookies (Google Analytics and PostHog) and Record how pages are used (Microsoft Clarity) stay off until you turn them on. The page reloads, and the pages after it follow your choice. A browser that sends the Global Privacy Control signal or Do Not Track turns every count off whatever you chose. A purpose you turn off stops its services at once, on the page where you made it and in every other open tab of this site, and the next pages follow your new choice.

The first time a browser opens SaysHere, a bar at the foot of the page asks once, with Reject all, Choose and Accept all as keys of equal weight: Reject all turns every count off, the count without cookies too, Accept all turns all three purposes on, and Choose shows the same switches with Save choices; the bar is not shown again. When you are signed in, your answer is also kept on your account. A purpose you turn off stays off in every browser where you are signed in; one you turn on runs only in a browser where you turned it on, and a browser that holds no answer of yours asks you. A yes given on a device while signed out stays with that device and is never kept on your account: once you sign in there, the bar asks you again, unless your account already holds an answer, and where a browser and your account hold different answers, a purpose runs only if both have it on. The bar steps aside while a session runs, and a browser that blocks this site's storage is never asked, since no answer could be kept there; the count without cookies stands. The line under Analytics choices at the foot of every public page names the purposes on in this browser, after Your choice once you have answered and after By default until you do.

The cookies

SaysHere sets one cookie to keep you signed in and, once you've signed in here with a code, one that remembers this browser for thirty days, so that someone else asking for codes to your address can't lock you out. While a sign-in is in progress it also sets short-lived cookies that protect it; each is gone within thirty minutes. Your browser also stores your notes, your colour choice for the page and your analytics choice, if you made one.

Shared links and our accounts elsewhere

When a link to sayshere.com is shared in a chat or a post, the preview that shows is the site's own: its name, its headline and its picture. It carries nothing about you or your account. The round keys at the foot of every page lead to SaysHere's accounts on GitHub, YouTube, Instagram, Threads, Bluesky and Reddit; each is a link, and pressing one tells those sites nothing until you are there.

Your account's data and how to ask for it

To see or correct what we hold about you, write to team@sayshere.com from the address on your account. We answer within 45 days. The privacy page lists what we keep and for how long: What we keep and Your choices.

Our staff, free periods and company domains

SaysHere's staff can see an account's email address, plan, listening time and payments. For a team, they can see its members and their roles, and its plan, seats, listening time and payments. Staff use this information to support the account and to give a team a free period. They also use it to see what those payments and that listening time cost us, so we can run the service and keep its books. They cannot see sessions, notes, transcripts or documents. We rely on our contract with you and on our legitimate interest in running the service. We keep this information for as long as the account exists.

A company that asks us to give its team a free period may give us the email address of the person who will run the team before that person has an account. We use the address to send them one email offering the free period, and to give them the team when they sign in with it. We rely on our legitimate interest in the company's request. The email says who we are, where we got the address, why we hold it, and how to decline or object. If the person has not signed in by the time the free period ends, or if we withdraw it, we delete the address.

When you sign in with an address at a mail domain that a company has confirmed to us as its own, we compare your address's domain with the company's. We do this to offer you the company's team. Where the company has chosen to have its people added to a team in a free period, we add you to that team as a member instead. We rely on our legitimate interest and the company's. You can hide the offer, and you can leave a team you were added to at any time.